Capabilities
Housekeeping & Facilities Management
Rule-based cleaning automation, staff mobile app, facility booking, linen tracking, quality inspections, and turnaround coordination. Your operations run themselves.
CHALLENGE
Housekeeping Still Runs on WhatsApp & Spreadsheets
Spreadsheet Rotas
Cleaning schedules maintained manually. One staff sick day and the whole system collapses.
WhatsApp Coordination
Task assignments and updates happening in group chats. Nothing tracked, nothing measured.
No Proof of Work
Cleaners say rooms are done, but there's no photo evidence or checklist completion to verify.
Slow Turnarounds
Move-out to move-in takes too long because cleaning, inspection, and maintenance aren't coordinated.
Linen Guesswork
No tracking of linen inventory, replacement cycles, or consumable stock levels across properties.
No Quality Metrics
No inspection scoring, no cleanliness KPIs, no way to compare cleaning quality across properties or teams.
Rule-Based Task Automation
Define rules and let the system create tasks automatically. On checkout, create a deep clean. Every Tuesday, clean common areas. For stays over 7 days, schedule mid-stay service.
Rule-based task creation: by checkout date, booking type, stay length, or day of week
Automatic task generation on checkout with configurable delay and priority
Recurring scheduled tasks: daily, weekly, monthly with building and floor targeting
Mid-stay cleaning schedules triggered by stay duration thresholds
Common area cleaning rotas with rotating team assignment
Seasonal deep clean scheduling with advance planning and resource allocation
Staff Mobile App
Give your housekeeping and maintenance teams a dedicated mobile app. Real-time task lists, checklists, photo uploads, key tracking, and route optimization.
Real-time task list filtered by building, floor, priority, and assignment
Task-specific checklists with mandatory completion steps and photo evidence
Photo uploads as proof of completion with before/after comparison
Key and access card tracking with handover logging between shifts
Route optimization: tasks ordered by floor and proximity for efficiency
Offline mode: cached task lists for areas with poor connectivity, auto-sync on reconnect
Quality Inspections & Scoring
Standardize cleaning quality across your portfolio. Inspector checklists, photo documentation, scoring rubrics, and trend analysis by team, property, and time period.
Configurable inspection checklists per room type, property, and cleaning type
Scoring rubrics: rate each checklist item on quality scale with photo evidence
Inspector sign-off with digital signature and timestamp
Quality trend analysis by team, property, and time period
Automated re-clean triggers when inspection scores fall below threshold
Portfolio-wide cleanliness benchmarking and league tables
Linen & Consumable Inventory
Track every towel, sheet, and cleaning product. Automatic reorder alerts, usage analytics, and cost tracking per property and per room.
Linen inventory tracking: towels, sheets, pillows, blankets with condition status
Par level management with automatic reorder alerts when stock hits threshold
Consumable tracking: cleaning products, toiletries, kitchen supplies
Usage analytics per property, room type, and season for demand planning
Vendor ordering integration for automated procurement workflows
Cost tracking per room, property, and period with budget vs. actual reporting
Facility Booking & Management
Let residents book shared amenities -- meeting rooms, gym, laundry, coworking, rooftop -- with time-slot management, paid bookings, and usage analytics.
Configurable bookable spaces: meeting rooms, gym, laundry, coworking, rooftop, BBQ
Time-slot management with configurable availability windows and buffer times
Paid facility bookings: per-use charges added to monthly invoice or paid in-app
Credits system: allocate monthly credits for facility usage per resident
Auto-cancellation of unpaid or no-show bookings with waitlist promotion
Usage analytics: peak times, popular facilities, and revenue per amenity
Turnaround Coordination
Orchestrate the entire move-out-to-move-in process. Inspection, cleaning, maintenance, and re-listing coordinated in one automated workflow with status tracking.
Automated turnaround workflow triggered on confirmed move-out date
Sequential task chain: move-out inspection > cleaning > maintenance > final check > re-list
Status dashboard showing turnaround progress for every unit in real-time
Bottleneck detection: flag units stuck at any stage beyond expected timeframes
Turnaround time analytics: average, best, worst by property and room type
Direct integration with inventory module to auto-update availability on completion
Automate Your Entire Housekeeping Operation
See how rule-based automation, staff apps, and quality inspections keep your properties spotless.
80%
Reduction in housekeeping coordination time
50%
Faster unit turnarounds with automated workflows
3x
More inspections completed with mobile app
70%
Cost savings on linen and consumables
CLIENT WORDS
26 battle-tested modules covering the full resident lifecycle, from first application to move-out and beyond.
We went from managing cleaning via a WhatsApp group to fully automated task assignment with photo proof. Our cleaning quality scores went up 40% and turnaround time dropped from 5 days to 2.
Operations Director
European Coliving Brand, 15 properties
EXPLORE MORE
Works With These Capabilities
Maintenance & Work Orders
Ticket management, SLA tracking, vendor coordination, planned preventive maintenance, and cost analytics.
Channel Manager & OTA Distribution
300+ channel distribution, real-time rate sync, centralized booking management, and channel analytics.
Revenue Management & Dynamic Pricing
Dynamic pricing, PriceLabs integration, hybrid pricing, RevPAB analytics, forecasting, and void optimization.
FAQ
Frequently Asked Questions
Any shared space: gym, coworking desks, meeting rooms, laundry machines, rooftop terrace, BBQ area, cinema room, sauna, pool, parking spots, storage units, private dining rooms -- if it can be booked, we support it.
Yes. Task lists and checklists are cached locally. Staff can complete tasks offline and data syncs automatically when connection is restored.
Inspectors use a configurable checklist on their mobile app, scoring each item and uploading photos. If scores fall below a threshold, a re-clean task is auto-created. Quality trends are tracked across properties and teams.
Yes. Set per-use pricing or allocate monthly credits. Charges can be added to the monthly invoice or paid immediately in-app. No-shows and unpaid bookings are auto-cancelled with waitlist promotion.
When a move-out is confirmed, the system creates a sequential task chain: inspection > clean > maintenance > final check > re-list. A real-time dashboard shows progress per unit, flagging bottlenecks.
Yes. Track every linen item by type, condition, and location. Par levels trigger automatic reorder alerts. Usage analytics help with demand planning and budget forecasting.
Ready to Automate Your Operations?
Book a demo and see how operators cut turnaround time by 50% with automated housekeeping.