Compliance & Regulatory Management
Track every certificate, license, and regulatory requirement across your portfolio. Automated renewal alerts, digital document serving, tenant acknowledgment, and complete audit trails.
CHALLENGE
One Missed Certificate Can Cost You Everything
Spreadsheet Tracking
Certificates tracked in spreadsheets with manual date monitoring. One missed row = one missed deadline.
No Renewal Alerts
Staff have to remember to check expiry dates. No automatic reminders until it's too late.
Missing Audit Trails
No digital proof that compliance documents were served to tenants. Disputes become he-said-she-said.
Multi-Property Complexity
Different properties have different requirements, different expiry dates, and different local regulations.
Costly Non-Compliance
Fines of $10K-$100K+ for lapsed certificates. Criminal liability for serious breaches. Insurance invalidation.
Regional Variation
UK requires gas safety; EU has different fire regs; Asia-Pacific has unique building codes. No system handles all.
Certificate & License Tracking
Upload and track every compliance document across your portfolio. Gas Safety, EICR, EPC, fire safety, HMO licenses, building permits -- all in one dashboard with expiry monitoring.
Centralized certificate dashboard across entire portfolio with traffic-light status
Gas Safety certificate tracking with annual renewal monitoring
EICR (Electrical Installation Condition Report) management with 5-year cycle tracking
EPC (Energy Performance Certificate) tracking with rating visibility per property
HMO license management with expiry dates and early renewal warnings
Fire safety certification, extinguisher service dates, and alarm testing logs
Automated Renewal Workflows
Never miss a renewal deadline again. Configurable alerts at 90, 60, and 30 days before expiry. Automatic maintenance ticket creation and contractor assignment for renewals.
Multi-stage alerts: 90-day, 60-day, 30-day, and 7-day warnings before certificate expiry
Automatic maintenance ticket creation for upcoming renewals with contractor assignment
Renewal workflow: alert > ticket > contractor booked > inspection > certificate uploaded > verified
Escalation rules if renewals aren't completed by configurable deadlines
Calendar view of all upcoming renewals across portfolio with timeline visualization
Priority flagging for properties with multiple certificates expiring in same period
Digital Document Serving & Acknowledgment
Electronically serve compliance documents to tenants with tracked acknowledgment. Prove that every resident received their Gas Safety certificate and EPC -- with timestamps and digital signatures.
Automatic delivery of compliance documents with tenancy agreements
Mid-tenancy serving when certificates are renewed during a resident's stay
Tenant acknowledgment tracking with explicit confirmation and digital signature
Proof of service audit trail: who received what, when, and their acknowledgment
Bulk document serving across all residents in a property with one click
Tenant dashboard access to all compliance documents affecting their unit
Right-to-Rent & Tenant Verification
Track right-to-rent checks with automated renewal reminders for time-limited permissions. Integrated with ID verification services for automated checks at onboarding.
Right-to-rent verification tracking per tenant with check date and expiry logging
Automated renewal alerts for time-limited right-to-rent permissions
Integration with ID verification services for automated checks during onboarding
Audit trail of all verification checks performed with outcomes and evidence
Bulk verification reporting for portfolio-wide compliance overview
Configurable per jurisdiction: right-to-rent (UK), residence permits (EU), work permits (APAC)
Regional Regulatory Compliance
Configurable compliance rules per jurisdiction. UK gas safety, EU fire regulations, Spanish tourism reporting, Italian tourist tax, Portuguese e-invoicing -- one platform, every market.
UK: Gas Safety, EICR, EPC, HMO licensing, fire safety, legionella risk assessments
EU: Fire regulations, energy efficiency, building accessibility, data protection
Spain: Tourism authority reporting, local registration requirements
Italy: Tourist tax calculation, collection, and authority reporting
Portugal: e-invoicing requirements and fiscal authority integration
Asia-Pacific: Building code compliance, fire safety, and occupancy permits
Compliance Reporting & Audit Readiness
Board-ready compliance reports showing certificate status, renewal history, document serving records, and gap analysis. Always audit-ready, always defensible.
Portfolio-wide compliance dashboard with property-level drill-down
Traffic-light status: green (compliant), amber (expiring soon), red (expired/missing)
Compliance gap analysis identifying missing or expired certificates
Historical compliance record: complete timeline of every certificate ever held
Audit export: one-click generation of compliance packs for inspectors or insurers
Making Tax Digital (MTD) readiness and financial compliance reporting for UK operations
Never Miss a Compliance Deadline Again
See how automated tracking, renewal workflows, and audit trails protect your portfolio.
100%
Certificate tracking coverage across portfolio
0
Missed renewal deadlines with automated alerts
90%
Reduction in compliance admin time
$0
Fines from lapsed certificates after deployment
CLIENT WORDS
26 battle-tested modules covering the full resident lifecycle, from first application to move-out and beyond.
We had a close call with an expired gas safety certificate that could have cost us our HMO license. Since deploying JumboTiger's compliance module, we haven't missed a single deadline across 45 properties.
Compliance Manager
UK HMO Operator, 45 properties
EXPLORE MORE
Works With These Capabilities
Document Management & Digital Contracts
Contract templates, e-signatures, secure storage, automated serving, acknowledgment tracking, and audit trails.
Lead & CRM Management
Multi-channel lead capture, AI scoring, pipeline management, nurturing sequences, and marketing attribution.
B2B Partners & Owner Management
Corporate portals, owner dashboards, university partnerships, referral tracking, and partner analytics.
FAQ
Frequently Asked Questions
Gas Safety, EICR, EPC, HMO licenses, fire safety, legionella risk assessments, building permits, and any custom certificate types. Each has configurable renewal cycles and alert schedules.
You configure alert intervals (e.g., 90, 60, 30, 7 days before expiry). The system sends notifications to assigned staff and can auto-create maintenance tickets with contractor assignment for the renewal.
Yes. When compliance documents are served electronically, the system tracks delivery, resident acknowledgment (with digital signature), and timestamps. This creates a defensible audit trail for inspections and disputes.
Yes. Compliance rules are configurable per jurisdiction. UK properties get gas safety and HMO tracking; EU properties get relevant local requirements; each market has its own compliance template.
One click generates a complete compliance pack for any property: current certificates, renewal history, serving records, and tenant acknowledgments. Ready for inspector visits or insurance audits.
Yes. Each tenant's right-to-rent status is tracked with check dates, evidence, and expiry. Time-limited permissions get automatic renewal reminders so you never have a lapsed check.
Ready to Automate Compliance?
Book a demo and see how operators track every certificate, serve every document, and pass every audit.